Executive Assistant

Career Choice represents the employer. We do not name our clients publicly; you will be told who it is before anything is shared with them.

An Executive Assistant role supporting operations leadership and coordinating across multiple functions including communications, office management, and event planning. The position involves direct interaction with senior members of the organization and cross-departmental collaboration.

What you will be doing

• Monitor and respond to operational and HR-related queries and email communications
• Maintain CRM contact database, update website content, and manage social media channels
• Coordinate calendar appointments, provide reminders, and arrange travel itineraries
• Plan conferences, company workshops, and organize internal social committees and events
• Manage office supplies, equipment maintenance, and facility coordination across multiple sites
• Prepare expense reports, track and process invoices, and maintain vendor database
• Serve as point of contact for HR matters both internally and externally

What the role requires

• College or university education in Business or Human Resources
• 3 to 5 years of experience in an executive or administrative support capacity
• Experience managing communications across multiple channels and stakeholders
• Proven ability to coordinate office operations and facilities across multiple locations

What your resume should make obvious

Screeners spend seconds on a first pass. For this role, these are the things worth putting where they will be seen.

• Specify how many executives or senior leaders you supported directly
• Quantify scope: how many office locations you managed or coordinated
• Name the CRM or database systems you have maintained and updated
• Describe event planning scale: number of attendees, frequency, or budget managed
• Show experience liaising with external vendors, landlords, or service providers
• Indicate your exposure to HR functions such as onboarding support or employee relations

Where people in this role usually come from

Candidates typically come from administrative or executive support roles in professional services environments where they have gained experience coordinating operations and supporting leadership.